Governance

Transparent leadership and management structure ensuring accountability and excellence

Board of Directors

The Board of Directors serves as the apex executive authority, providing strategic leadership and oversight to achieve the Society's mission.

Composition & Terms

  • Officers: President, Vice-President, Secretary, and Treasurer
  • Additional Members: A number of Board Members as determined by the General Body
  • Ex-Officio: Immediate Past President serves automatically for one term
  • Term Duration: Two (2) years per term, with a maximum of four consecutive terms in the same office
  • Election: Members elected by Regular Members at Annual or Special General Meetings

Office Bearers & Duties

President

Chief Executive Officer

  • Provide overall leadership in accomplishing objectives
  • Represent the Society in official matters
  • Preside over Board and General Body meetings
  • Guide strategic direction and policy

Vice-President

Deputy Executive

  • Assist the President in duties
  • Officiate as President in their absence
  • Assume specific portfolios as assigned
  • Support strategic initiatives and programs

Secretary

Administrative Officer

  • Manage day-to-day administration
  • Maintain records and meeting minutes
  • Handle all official correspondence
  • Keep register of members and documents

Treasurer

Financial Officer

  • Manage and oversee financial affairs
  • Maintain financial records and accounts
  • Prepare financial statements and budgets
  • Ensure compliance and facilitate audits

Meetings & Decision Making

Annual General Meeting

  • Held once per calendar year
  • Within 6 months of financial year end
  • 60 days advance notice required
  • Adopts annual report and accounts
  • Conducts Board elections when due

Board Meetings

  • At least 3 times per financial year
  • Minimum 4 months between meetings
  • 10 days notice (or shorter if urgent)
  • Quorum: Majority of Board members
  • Decisions by majority vote

Special General Meeting

  • For urgent or specific business
  • 30 days advance notice required
  • Called by 1/3 of Regular Members
  • Quorum: 1/3 of members or 25
  • Specifies business to be transacted

Decision Making Process

Voting Method

All issues decided by majority vote unless higher requirement specified. Voting by show of hands, ballot, or other determined method.

Tie-Breaking

In case of a tie, the presiding person has a casting vote in addition to their ordinary vote to resolve the decision.

Committees

The Board may constitute standing or ad-hoc committees to carry out specific functions aligned with the Society's objectives

Education & Training

Publications

Membership Development

Research & Innovation

Each committee has a Chairperson appointed by the Board and operates under specific terms of reference. Committees report their activities to the Board, with decisions subject to Board approval unless specific powers are delegated.

Code of Conduct & Professional Standards

Expected Standards

All members are expected to uphold the highest standards of professionalism, integrity, and ethics in all Society-related activities and healthcare administration practice.

Maintain professional dignity and reputation
Abide by code of ethics
Promote honesty and transparency
Foster accountability and respect

Disciplinary Procedures

The Board establishes fair procedures for addressing violations or misconduct:

1

Investigation

Designated officer or committee investigates complaints

2

Notice & Hearing

Member receives notice and opportunity to respond

3

Review

Committee or Board examines evidence and response

4

Decision

Board determines if misconduct occurred and imposes sanctions if required

Possible sanctions include written warning, suspension, or termination of membership. Aggrieved members may appeal to the General Body.